Types of hole punches and their use

In a company, there is nothing more important than the management of business forms. In addition to delivery slips, invoices, and payroll records, most of the clerical work is devoted to recording and organizing forms, such as employee travel expense invoices and necessary expense confirmation documents. The best way to efficiently organize the miscellaneous necessary documents is to file them by category. A hole punch that can punch the correct holes for the files used in the company is an essential item for clerical workers.

What is a punch?

A hole punch is an office supply that allows you to stack multiple pieces of paper together and neatly punch holes through them all at once. Using the principle of leverage and spring force, it is possible to punch holes in multiple sheets of paper for binding at once with a small amount of force. Recently, you can find hole punches with cute designs at 100-yen stores, but when considering durability, items manufactured and sold by stationery manufacturers seem to be more reliable. Depending on the type of work, hole punches may be used hundreds of times a day, so it is important to choose a solid product that suits the purpose.

There are many things to consider when choosing a hole punch. The first and least important point is to choose an item that can punch the right number of holes for the file to be bound. A punch with many holes may be able to handle a file with fewer holes, but when considering the durability of the paper, it is recommended to choose a punch that can punch the same number of holes as the number of files. In addition, hole punches can also be chosen according to the performance, and size of the punch.

Select by hole type

One of the most basic differences is the number of holes that a hole punch can punch. Starting with a minimum of 1 hole, many types are available, including 2 holes for the most conventional paper files, 5 holes and 6 holes for personal organizer refills, 22 holes for computer paper, 26 holes and 30 holes for loose-leaf binders, and 34 holes for twist notebooks. There are compatible types with equal hole spacing, such as 2-hole and 4-hole types, but as much as possible, choose a hole punch with the same number of holes as the files used in your company.

Select by performance

You can also choose a hole punch based on the number of paper that can be punched at the same time. The number of paper is one of the most important capabilities in choosing a hole punch. The current lineup includes punches that can punch up to 10 sheets of paper and those that can punch up to 300 sheets of paper or more at once. Processing more paper than the punching capacity can lead to machine breakdowns, but a punch that can punch a large number of paper will make the machine itself larger. It is important to prepare a hole punch suitable for the work environment of the office staff.

Select by size

The size of a hole punch increases in proportion to its punching capacity. Each office worker should be provided with a small punch that can be stored in a desk drawer with a punching capacity of about 20 sheets, while a large punch that can punch several hundred sheets at once should be kept in a designated place so that everyone can use it.

Small punch


It is commonly sold as stationery. Most of them have a punching capacity of up to about 10 sheets, and their small size makes them easy to store and carry.

Medium punch


This is a hole punch with a punching capacity of up to 50 sheets. Most of them are equipped with functions such as a guide gauge.

Large punch


It is a hole punch with a punching capacity of up to 100 sheets. The handle is also large so that it is easy to apply force. In addition to the normal push-in punch, there is also a type that rotates like a drill by turning the handle to make holes.


Hole punches are essential office supplies for clerks. Handling and organizing various types of forms is essential for the smooth running of business. It is important to have multiple hole punches for different purposes to efficiently organize and store forms.